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Covidence

Covidence, an online evidence synthesis management tool, improves efficiency and the experience of creating and maintaining systematic reviews, scoping reviews, and other evidence synthesis projects in the health sciences and related disciplines.

How to Create a New Covidence Account

Covidence Access for New Users 

Covidence requires each user to have their own personal account. Personal accounts allow Covidence users to create and manage unique review projects. Creating an account in Covidence is a straightforward process for anyone affiliated with FSU.

If you have not yet signed up to Covidence, follow these steps:

  1. Go to the Covidence sign-up page to create an account: 
    Covidence sign-up page
  2. Select Create an account with SSO. 
    Create an account with SSO button
  3. You will be redirected to another page with a window that will ask for your email address.
    Covidence enter FSU email address page and create account with SSO
  4. Enter your official FSU email address (FSUID@fsu.edu).
  5. Click Create account with SSO.
  6. You will be redirected to FSU's log-in page.
    CAS log-in screen with FSUID and password
  7. Enter your FSUID and password; verify your sign-in with multi-factor authentication using Duo. 
    Duo Security pop-up
  8. To ensure your Covidence account functions correctly, you'll be asked for a few additional details to get started. Fill these in, and then click Create account.
    Covidence create a new account
     
    Covidence create a new account and enter details
  9. Verify that your account is under FSU's subscription in any of the following ways:
    • Click your profile icon summary to view Unlimited plan next to Billing and plan.
      Covidence profile icon and summary billing plan unlimited
    • View your profile details to view Unlimited Institutional License under your profile name. 
      Covidence profile details Unlimited Institutional License
    • Verify Florida State University is under Your Organizations.
      Covidence Your Organizations Florida State University
    • Click on Start a new review and select Florida State University under Which account do you want to use?
      Start a new review buttony
      Start a new review Florida State University

Welcome to your new Covidence account!
You will be automatically associated with the FSU subscription, so you’ll be able to get started right away.

Setting Up SSO for Existing Users

Single Sign On (SSO) for Existing Covidence Users

Existing Covidence users at FSU can continue to sign into Covidence with their FSU emails, but we recommend switching over to signing in with your FSUID with SSO for the following reasons:

  • You don't have to remember as many passwords
  • Your account is more secure
  • Your account is automatically associated with the FSU subscription

 

Follow these steps to connect your existing account and review projects with FSU's subscription via your FSUID.
If you need further assistance, or if you encounter any issues singing into Covidence, please contact the Maguire Medical Library email at: medlibrary@med.fsu.edu.

  1. Go to Covidence's sign-in page.
    Covidence sign-in page
  2. Select Sign in with SSO.
    Username and icon from the top right corner of the page
  3. You will be redirected to another page with a window that will ask for your email address.
    Covidence enter FSU email address page
  4. Enter your official FSU email address (FSUID@fsu.edu).
  5. Click Sign in with SSO. 
  6. If your existing Covidence account was originally registered with your official FSU email address, you will be redirected to FSU's log-in page.
    CAS log-in screen with FSUID and password
  7. Enter your FSUID and password; verify your sign-in with multi-factor authentication using Duo. 
    Duo Security pop-up
     

    ► If your account was originally registered with an alias FSU email address, such as a @med.fsu.edu or @psy.fsu.edu, you will be redirected to an Already have an account? page. Sign in to your existing Covidence account. Follow steps 6 - 7 to connect your Covidence account to your FSU SSO log-in (FSUID). 

    Covidence already have an account page
  8. If you have entered correct credentials, you will be redirected back to Covidence.
  9. Verify that your account is under FSU's subscription in any of the following ways:
    • Click your profile icon summary to view Unlimited plan next to Billing and plan.
      Covidence profile icon and summary billing plan unlimited
    • View your profile details to view Unlimited Institutional License under your profile name. 
      Covidence profile details Unlimited Institutional License
    • Verify Florida State University is under Your Organizations.
      Covidence Your Organizations Florida State University
    • Click on Start a new review and select Florida State University under Which account do you want to use?
      Start a new review buttony
      Start a new review Florida State University

Welcome to SSO with your Covidence account!
You should be able to continue to create unlimited new reviews and work on old reviews under FSU's subscription.

Accessing Covidence After Leaving FSU

Accessing Covidence After You Leave FSU

If you leave FSU, you will no longer be able to access FSU's subscription to Covidence and create new reviews. However, if you sign into your Covidence account via another method that is not SSO -- such as email and password -- you will be able to access and work on existing reviews in your account.

Plan ahead!

We recommend adding a secondary email address prior to your end date at FSU. This will make it easier to continue using your Covidence account without interruption.

If you need to log back in to your Covidence account but cannot because you don’t have access to your @fsu.edu email address anymore, please get in touch with Covidence Support.